Blending
Care
and Expertise
Senior Administrative Assistant
Location: Fremont, California
Date Posted: 28 Jul, 2025
Job Summary
We are looking for a highly organized and experienced Senior Administrative Assistant to provide comprehensive administrative support to executive leadership, including the CFO/COO. This role requires discretion, professionalism, and the ability to manage multiple priorities while handling sensitive and confidential information. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and proficiency in office management practices.
Key Responsibilities
- Perform a wide range of administrative support tasks with minimal supervision
- Handle confidential and sensitive information with discretion and professionalism
- Prepare, draft, and edit correspondence, reports, presentations, and other documents
- Screen and route incoming calls; respond to a wide variety of inquiries
- Manage and respond to emails, resolving or escalating issues as appropriate
- Schedule and maintain calendars for appointments, meetings, conference calls, and travel arrangements
- Coordinate logistics and support for meetings and events, including preparing and distributing meeting notes and tracking action items
- Manage general office duties including filing, ordering supplies, submitting and reconciling expense reports, and greeting visitors
- Assist with the organization of department-wide meetings and events
- Provide direct administrative assistance to the CFO/COO
Required Qualifications
- Proven experience in an administrative or executive assistant role
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to manage multiple tasks and deadlines in a fast-paced environment
- High level of discretion and confidentiality
- Professional demeanor with a proactive and solution-oriented mindset
Preferred Qualifications (if any)
- Prior experience supporting executive leadership such as CFO or COO
- Experience coordinating cross-departmental meetings or events
Certifications (if any)
- None required
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