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Job Description

Essential Functions

Job Summary

We are seeking a skilled and reliable Administrative Assistant to provide comprehensive support to our team, including floating responsibilities to San Jose sites as needed. 

This role involves a wide range of administrative tasks, requiring strong organizational skills, attention to detail, and the ability to handle sensitive and confidential matters.

Key Responsibilities

• Perform a variety of administrative tasks, including preparing correspondence, reports, and presentations.
• Screen and route telephone calls and emails, resolving inquiries and escalating issues when necessary.
• Schedule and maintain calendars, appointments, meetings, and travel arrangements, including coordinating related logistics.
• Prepare and distribute meeting notes and action items, tracking task completion and reporting issues to management.
• Assist with general office duties such as filing, ordering supplies, and reconciling expense reports.
• Coordinate department meetings and events, ensuring all arrangements are effectively managed.
• Provide support to executives, including the CFO and COO, as required.

Required Qualifications

• Proven experience in an administrative support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Ability to handle sensitive and confidential information with professionalism.

Preferred Qualifications

• Experience supporting executive-level staff.
• Familiarity with scheduling and meeting coordination in a corporate environment.